Purchasing & Admin (Bandung)

Job Description

Tasks and Responsibilities :

• Assist with general office tasks such as answering phone calls, managing emails, and organizing documents.
• Coordinate and schedule meetings, conferences, and appointments.
• Prepare and distribute correspondence, memos, and reports.
• Maintain office supplies and equipment inventory, and coordinate repairs and maintenance.
• Assist with travel arrangements and expense reporting.
• Provide support for admin-related tasks.
• Maintain a clean and organized office environment.
• Identify and evaluate suppliers, negotiate contracts, and establish favorable terms and pricing.
• Place purchase orders for goods and services, ensuring accuracy and timely delivery.
• Track and monitor orders to ensure timely receipt of products or services.
• Collaborate with internal stakeholders to understand their purchasing needs and requirements.
• Maintain accurate records of purchases, contracts, and supplier information.
• Conduct regular reviews of supplier performance and resolve any issues or disputes.
• Research and recommend cost-saving opportunities and alternative suppliers.
• Stay updated on market trends, new products, and industry best practices related to purchasing.

Requirements :

• High school diploma or equivalent (Bachelor’s degree preferred).
• Proven experience in an administrative or purchasing role.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy in data entry and record-keeping.
• Proficient in using office software and applications (e.g., MS Office, email, spreadsheets).
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Ability to prioritize tasks and meet deadlines.
• Familiarity with purchasing processes, inventory management, and supplier relationship management.
• Knowledge of basic accounting principles and budgeting.
• Ability to maintain confidentiality and handle sensitive information.