Sales Secretary – Yogyakarta

Job Description

Tasks and Responsibilities :

• Assist the business process with administrative tasks, including drafting and preparing sales proposals, quotes, and presentations.
• Coordinate the creation and delivery of sales contracts and agreements including NDA, MSA, Proposal, SOW, and Estimate).
• Organize and maintain the Directors and Executives’s documentation and filing systems (physical and digital).
• Prepare and maintain sales reports, tracking leads, sales performance, and client follow-ups.
• Update and maintain the CRM system with accurate client data, sales activities, and pipeline status.
• Monitor and report on the status of sales opportunities and client interactions.
• Maintain and update the clients log.
• Schedule sales meetings, appointments, and product demonstrations (if any), both internally and with clients.
• Prepare agendas, meeting materials, and take notes during sales meetings or client calls.
• Prepare regular reports to the management teams and stakeholders.

Requirements :

• Proven experience as a Virtual Assistant or in a similar administrative role minimum 3 years.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets,Slides, Meet, Chat, Calendar).
• Strong written and verbal communication skills.
• Master written business acumen and sales process is preferable.
• Having knowledge of legal documents is a plus.
• Task-management and time-management abilities.
• Familiarity with project management tools (e.g., Asana, Trello) and/or CRM systems.
• Ability to multitask and prioritize effectively.
• High attention to detail and a proactive approach to problem-solving.
• Self-starter who can work independently with minimal supervision.
• Tech-savvy, with the ability to quickly learn new software and tools.